Carnegie Mellon University School of Computer Science

SCS Cyrus Pre-Migration Steps: Before you begin

Step 1: Create a migration folder

  • Create a folder called "migration" on your computer
  • As you follow these steps, you will export/save files to this folder

Step 2: Prepare your email

Large mailboxes can take longer to migrate. You can expedite this process by preparing your email for migration. Note this is not a requirement for migration. 

  • Empty your Trash/Deleted Items folder
  • Delete Spam
  • Save large attachments and remove them from the mail message
  • Delete unwanted messages

Step 2: Check for local mail folders

  • If email is saved to local folders on your computer, this mail will not be migrated
  • If you want the email in your local folders migrated, move them back on the server
  • Skip this step if you do not store email to local folders

Step 3: Turn off your email client rules

  • We recommend that you turn off all email client rules before migration
  • Rules you created in your email client will not work with new mailbox
  • If using the same email client for new mailbox, manually edit rules to point at new mailbox
  • Skip this step if you did not set up email client rules 

Step 4: Document your spam settings

  • Copy any custom spam filter settings you created into a text file
  • If you have email addresses in your "Accept Mail" and "Filter Mail" lists, type these into text file
  • Save the files to the migration folder you created in step 1
  • Skip this step if you did not customize your spam settings

Step 5: Document your signatures

  • Copy any email "signatures" you created into a text file
  • Save the files to the migration folder you created in step 1
  • Skip this step if you did not set up a custom signature

Step 6: Export your contacts

  • Contacts will not be migrated
  • Export contacts to the migration folder you created in step 1
  • Search "export contacts" in  your email client's help for instructions
  • Skip this step if you do not have contacts

Step 7: Export you calendar

  • Calendars will not be migrated
  • Export calendar to the migration folder you created in step 1
  • Search "export calendar" in  your email client's help for instructions
  • Skip this step if you do not use a calendar